Legal Secretary - Clinical Negligence / PI / Medical

Job Title: Legal Secretary - Clinical Negligence / PI / Medical
Contract Type: Permanent
Location: Sydney CBD, New South Wales
Salary: Negotiable
Reference: BBBH18150_1522833240
Contact Name: Orrey Pike
Contact Email:
Job Published: April 04, 2018 19:14

Job Description

About the firm

This exceptional firm require a new person to join their Clinical Negligence Team on a permanent basis. Ideally you will have experience within Clinical Negligence, PI or from a medical background. This role is to provide a high level of assistance to a partner/s.

The secretarial role will vary depending on the exact requirements of the lawyers and partners you support.

Main Duties and Responsibilities:

  • Extensive diary management, including arranging meetings and appointments for partner/s both internally and externally, taking responsibility for booking meeting rooms, ensuring necessary equipment and refreshments are booked. Making travel arrangements and itineraries when necessary.
  • Pro-actively managing the time and resources of the partner/s to maximise his/her goals effectively. Organising the diary to ensure time is allocated for clients and projects, and that the partner/s is well prepared for meetings in advance.
  • First point of contact for clients, deal with incoming telephone calls in a professional and efficient manner, including taking and passing on clear messages, trying to assist and deal with any non-legal queries if possible and ensuring the caller receives a satisfactory response.
  • Screening, prioritising and dealing with partner/s incoming emails, post and voicemail when partner/s are out of the office, acknowledging receipt and responding where appropriate.
  • Manage urgent/confidential audio typing, drafting correspondence, producing short non-legal documents/letters/emails/file notes and memo's.
  • Meeting minute taking, preparation of agendas, presentations and action lists.
  • Support partner/s with client service initiatives and when appropriate, in conjunction with the events team, take part and support client events
  • Assist partner/s with making amendments and proof-reading tender documents.
  • Open client files following firm procedures, prepare client engagement letters, maintain hard copy client files on a day-to-day basis and ensure all electronic copies of emails and any documents are filed correctly.
  • Assisting partner/s as required with daily time recording
  • Manage the billing process from beginning to end, including preparing draft billing guides, checking figures for accuracy, checking all disbursements have been dealt with and drafting standard cover letters where appropriate.
  • Assisting partner/s and credit control with client queries regarding outstanding invoices.
  • Excellent knowledge of the firm's accounts procedures including dealing with incoming cheques and completing cheque requests.

What you'll need to be considered

  • Experience of working within a busy legal office environment within the areas of law listed above
  • Must be computer literate with excellent working knowledge of Word, Excel, PowerPoint and Outlook
  • Good written and verbal communication skills
  • Fast and accurate audio typing
  • Working within agreed deadlines and ability to stay calm under pressure
  • Accuracy, efficiency and presentation of work
  • Demonstrating flexibility
  • Strong team player
  • Providing highest standards of client service

What you'll get in return

This role will suit a career secretary who thrives on first class client care along with the desire to associate themselves with a industry leader. In return for your commitment to the role, the firm is offering the following:

  • Base Salary $65-85k DOE
  • Superannuation
  • Flexible working
  • Great work/Life Balance

Interested or like to know more?

Simply attach your resume for rapid consideration or for an informal chat, please contact Orrey Pike in our Sydney office on 02 9126 8444.

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