Bid Coordinator

Job Title: Bid Coordinator
Contract Type: Permanent
Location: NSW
Reference: 811328
Job Published: October 26, 2021 17:46

Job Description

The Bid & Submissions Coordinator is responsible for the preparation, production and analysis of tender submissions, presentations, capability statements & expression of interests in order to secure new work for the company. The role also supports the Content Marketing & Communications Associate with digital content where possible.
The Bid & Submissions Coordinator forms part of the Sales and Business Development team but also the Design and Project Delivery teams.

Manage Bids & Submissions
  • Design/compose and compile content for:
    • Tenders
    • Presentations
    • Submissions
    • Capability Statements
    • Company Profile
    • Assist with Staff CV’s
    • Assist with Project Case Studies
  • Key Specific Tasks for the Above:
    • Develop clear understanding of client provided tender documentation
    • Completion of schedules succinctly with RFT requirements
    • Creating and/or compiling relevant supporting documents
    • Ensure relevant resources are available for submission preparation
    • Direct involvement with Estimating & Delivery Teams to understand the process and formation of submissions
    • Establish and manage Bid Action Plans for timely delivery of submission requirements.
    • Interact with relevant internal stakeholders of specific tender
    • Compile different parts of submission (organisational charts, annual reports, certificates etc.)
    • Prepare submission for sign off
    • Format, print and bind submission
    • Identifying areas of improvement to consistent with market trends
    • Accurately proof and collate tender submissions including;
Digital Content (Support to assist Content Marketing & Communications Associate as required)
  • Assists with digital content marketing for the following:
  • o Website – provide relevant content where required
  • o Social media content – Linked-In, FB, Instagram – to amplify email and website content creation.
  • Create company document templates where required – EG PowerPoint and InDesign templates and other software that may be used from time to time.
  • Support Construction Services and Co-Design with submissions and templates, as required.
  • Internal database of marketing and communications materials

Supporting Sales Team Initiatives
  • Provide assistance to the Sales Team to develop materials to use in lead generation, events and presentations.
Support Design Team
  • Provide assistance from time to time, to the Design Team in the development of presentation materials
  • Attend sales meetings where required to understand market and support requirements
  • Undertake professional development where applicable
  • Comply with company WHS practices and ensure that they are implemented appropriate to their work function.
  • Assist with online surveys for sales/design and post completion projects to continually develop the business and ensure our marketing materials support the sales process.
  • Develop full awareness of company WHS practices and ensure that they are implemented appropriate to their work function.
  • Assist in sales presentations.
  • A tertiary qualification or equivalent experience in marketing / communications/ administration
  • 3-5+ years in a bid coordination/management related role in construction/fitout company- THIS IS A MUST 
  • Experience in digital communications, including social media, web and electronic mail platforms preferred but not essential.
  • Experience in Microsoft Office, InDesign, Illustrator, PowerPoint, Photoshop, Excel
  • Organisational ability
  • Ability to work accurately under pressure
  • A high level of attention to detail
  • Time management
  • Positive “Can do” attitude 
  • Be able to think laterally
Australian citizens need only apply 

Email a copy of you CV to and call 0406 925 867